Pro File Requests*
You asked, and we delivered. New updates to our stunningly popular File Request feature take the wondering and waiting out of file deliveries. Notify your team as soon as files are uploaded and collect searchable file information from contributors. Here are the two amazing upgrades to Ci File Request.
Automate Upload Notifications with Delivery Receipt CC
Stop wondering whether those important files have been delivered! Go to the “Advanced Options” section of the File Request set-up form, select the “Delivery Receipt CC” checkbox, and simply add the email address of all members who need delivery receipt emails and Voila! your upload notifications will be automatically sent to your team to start reviewing or collaborating faster.
Collect Custom File Information Using File Request Contributor Forms
Files are great. Files that you can find are even better! Now you can collect valuable metadata that is critical to your operation like Episode Number, Shoot Date, Event Name, Location or Talent before the files are uploaded. The all-new File Request contributor form enables you to create a custom form for the contributor to fill-in when they upload content. You can even pre-fill the form to make sure contributors upload the right content.
Go to the “Advanced Options” section of the File Request set-up form, select the “Contributor Form” checkbox, and start creating your custom form. Determine what metadata you want to collect, choose if the field is required or optional, and enter a default value if there is a specific format you want contributors to follow.
On File Requests with contributor forms, the contributor will be asked to fill in the form as soon as the files are selected for upload. To simplify this process, contributors can enter information on the first file, then select “Copy above entries to all files” to copy the data across all files. All entered information will be added to the File Information of the uploaded file and is immediately ready for search.
P.S. Don’t forget to set up branding on your Workspace so File Requests look and feel exactly how you want them to.
* Pro File Request is only available to Company Network plan customers. Contact our Customer Support team to enable these Pro File Request features today!
Send Folders to Workspace
Control Access to your Content
When you need members to have access to some but not all of the content in your Team Workspace, simply set-up a new Team Workspace and use the new “Send to Workspace” function to send all the content including folder structures in an instant!
You can select the files or folder(s) you want to send and select the “Send to Workspace” under the more actions button in the top Action bar. You can also right click and select “Send to Workspace.”
PRO-TIP: If you working on set-to-post workflows and need to create Workspaces or folders following a particular folder structure, you can also use “Send to Workspace” to re-create folder structures in just a few clicks. (Note: The content will also be copied so create an empty template folder structure first.)
More Under the Hood
As usual, we also made performance upgrades behind the scenes to improve download speeds for smaller files. Enjoying the improvements? What other features would you like to see? Let us know here.
Marketing Communications Specialist for Ci (pronounced “see”) at Sony Electronics.